Finance & Admin Executive

About The Role:

The Finance & Admin Executive supports the company’s end-to-end finance operations through accurate accounting, timely processing, and strong documentation control. The role covers daily finance activities across accounts receivable, accounts payable, billing, collections, bank reconciliation, and administrative support, with responsibilities assigned based on role rotation (Billing, Collection, or AP) or seniority.

This position ensures all financial transactions are recorded accurately, payments and receipts are processed on time, and all supporting documents are properly maintained for audit and compliance. The Finance & Admin Executive also assists in month-end and year-end closing, prepares reconciliations, supports statutory filings, and contributes to financial reports and analysis for management decision-making. All tasks must comply with applicable accounting standards, internal controls, and company policies.

Job Responsibilities:

AR BILING & AGREEMENT

Manage all new and renewal membership agreements for assigned branches. Ensure accurate contract setup which drives correct billing and revenue recognition.Responsible for monthly recurring billing, adhoc charges, and credit note preparation. Ensures accurate invoicing for assigned branches.

1. New /Renewal Agreements

• Prepare new membership/office rental agreements.
• Ensure all contract details are accurate (rates, term, deposit).
• Update contract details in the ERP system.
• Ensure first payment is paid before onboarding
• Process upgrades, downgrades, change of plans, cancellation notice for any contract amendments

2. Documentation & Audit Compliance

• Ensure all agreements are signed and filed.
• Maintain proper digital and physical folders.
• Zero missing documents.

3.  Recurring Billing

• Generate monthly recurring invoices for assigned branches.
• Ensure all active contracts are billed correctly.
• Apply new rates from contract renewals or amendments.

4. Adhoc Billing

• Post meeting room, events, day pass, parking, add-ons.
• Ensure adhoc invoices are issued within 24 hours.

5. Credit Notes (CN)

• Prepare CN for wrong charges, downgrades, cancellations prior approval from Sales & Ops HOD
• Prepare CN for deposit refund

6. Billing Accuracy Control

• Check for missing billing, double billing, wrong plans.
• Resolve billing disputes with branches.
• Ensure all invoices for the month are issued on time.

Qualifications:

Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.

Experience & Skills:

1. Minimum 3 years of working experience in accounting, finance, or related roles.
2. Experience in handling full sets of accounts is an advantage.
3. Good analytical and problem-solving skills.
4. Attention to detail and high level of accuracy.
5. Good communication skills.
6. Able to work independently and meet deadlines.

** This role may require travel upon Management’s requirement