Finance & Admin Executive (AR Collection)

About The Role:

The Finance & Admin Executive supports the company’s end-to-end finance operations through accurate
accounting, timely processing, and strong documentation control. The role covers daily finance activities across accounts receivable, accounts payable, billing, collections, bank reconciliation, and administrative support, with responsibilities assigned based on role rotation (Billing, Collection, or AP) or seniority.

This position ensures all financial transactions are recorded accurately, payments and receipts are processed on time, and all supporting documents are properly maintained for audit and compliance. The Finance & Admin Executive also assists in month-end and year-end closing, prepares reconciliations, supports statutory filings, and contributes to financial reports and analysis for management decision-making. All tasks must comply with applicable accounting standards, internal controls, and company policies.

Job Responsibilities:

AR COLLECTION & BANK RECONCILIATION

Responsible for end-to-end Accounts Receivable collection and full bank reconciliation for all entities. Ensures cashflow, accurate receipt matching, and timely closing.

1. Collection

• Monitor outstanding invoices daily for all
• Perform structured follow-up (D+3, D+7, D+14, D+30)
• Work with Community/Branch Managers on problem payers
• Track autopay failures, bounced payments, and retry schedules
• Prepare a weekly AR Aging Report for management

2. Payment Allocation

• Match bank receipts to invoices daily
• Identify unknown receipts and resolve within 48 hours
• Allocate deposits, partial payments, and adjustments

3. Bank Reconciliation

• Perform daily/weekly reconciliation across all bank accounts and payment gateways (FPX, card, e-wallets, Stripe, Razer, TnG)
• Clear unmatched transactions within 7 days
• Ensure payment gateway settlement ties to bank and system
• Perform revenue reconciliation (Gateway → ERP → Bank)

4. Month-End Closing

• Prepare full reconciliation
• Submit a summary by Day 3–5
• Highlight pending items
• API Account closing

Qualifications:

Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.

Experience & Skills:

• Minimum 3 years of working experience in accounting, finance, or related roles
• Experience in handling full sets of accounts is an advantage
• Good analytical and problem-solving skills
• Attention to detail and high level of accuracy
• Good communication skills
• Able to work independently and meet deadlines

Working Conditions:

• Working hours: Monday to Thursday: 8:00 AM – 5:00 PM | Friday: 9:00 AM – 5:00 PM
• Travel may be required upon request